💰Facility Management
Creating Facility
Creating a New Facility and Assigning Fees
To streamline the process of creating a new facility and assigning necessary fees, please follow the detailed steps outlined below. This guide ensures a comprehensive understanding of the procedure, covering both the creation of a facility and the assignment of associated fees.
Step 1: Initiate Facility Creation
Navigate to the Facilities page by selecting the "Facilities" option from the left sidebar on your screen.
At the top of the page, click the "New Facility" button. This action will open a form drawer from the right-hand side, dedicated to the creation of a new facility.
Step 2: Enter Basic Facility Details
Provide the requisite details for the new facility within the opened form. Ensure each field is accurately filled to avoid any discrepancies.
From the drop-down menu labeled "Select agent," choose the appropriate agent who is responsible for the facility.
Specify the facility amount, which is the base amount.
Enter the bank rate.
Select the start date of the facility from the date picker to mark the commencement of the facility.
Adjust the end date for the facility by utilizing the duration input field, ensuring the facility aligns with the desired time frame.
Fill in the narration field to provide a brief description or notes about the facility.
Step 3: Assigning Fees to the Facility
To assign fees to the facility, follow the instructions below:
Locate and click on the checkbox labeled "Include Facility Fee". Following this, select the (+ plus) button to bring up the Fee Modal. This step is critical for including specific facility fees in the assignment.
Input the Fee name in the designated text box to identify the fee.
Select the fee value type immediately after. This can either be a "Fixed value" or a "Percentage," depending on the structure of the fee.
In the fee amount or value field, enter the specific amount or value that corresponds to the fee being assigned.
Completion of these steps successfully sets up a new facility and assigns the associated fees, ensuring all financial aspects are adequately captured.
Pay Facility Fee
Paying fees attached to facilities is a straightforward process. Follow the steps below to ensure all fees are paid on time. This is crucial as all fees must be settled before an admin can approve the facility.
Navigate to the Facility: Locate the facility you wish to pay fees for. Each facility will have an action button associated with it - usually marked with three dots icon.
Access Facility Details: Click on the "Facility details" option from the action button's dropdown menu. This action will take you to a detailed view of the selected facility, including any outstanding or upcoming fees.
Paying Unpaid Fees: Within the facility details, look for the section labeled "Unpaid Fees". Here, you will find listed all the fees pending payment. Each unpaid fee will have a payment toggle next to it. Click this toggle to change the status of a fee from unpaid to paid.
Ensure all toggles next to each fee are switched on, indicating that each fee has been successfully paid.
By following these steps, you can easily manage and complete the payment of fees for any facility, paving the way for admin approval. Remember, prompt payment of fees is essential for maintaining access to facility services and avoiding any interruptions or penalties.
Approve Facility
After the payment for the facility fees has been successfully completed, the next step is to approve the facility. Follow these simple steps to approve a facility:
Action Button: Once you have navigated to the desired facility's page, look for the action button associated with approval processes. This button is typically labeled with three dots.
Select Approval from Drop-Down: Upon clicking the action button, a drop-down menu will present multiple options. From this list, select "Approve" to initiate the approval process for the facility. The drop-down menu is designed to provide users with clear and structured choices, ensuring the correct action is taken.
Confirmation Modal: After selecting "Approve," a confirmation modal will appear on your screen. This is a critical step designed to prevent accidental approvals. The modal will ask you to confirm your decision. You will see two options:
Click "Yes" to confirm your approval. This action will officially approve the facility and record your decision in the system.
Click "Cancel" if you wish to terminate the process. Use this option if you have uncertainties or if you have selected the "Approve" option in error. Choosing "Cancel" will halt the approval process and take no further action.
Edit Facility
To edit a facility's details, follow the steps outlined below. This process allows users to modify key aspects of a facility, ensuring that the facility's information remains accurate and up-to-date.
Navigate to Facility Page: Locate the facility you wish to edit. Once found, click on the action button (typically marked by three dots) to reveal a drop-down menu.
Initiate Edit: From the drop-down menu, select "Edit facility". This action prompts the edit form drawer to slide open from the right, showcasing all fields that can be edited.
Edit Fields: The form allows you to edit various fields. Note that modifying any of the following will create a new entry in the facility's history, aiding in tracking changes over time:
Facility amount
Bank rate
Start date
Duration in days
End date
Adjust Fees: Within the editing interface, you have the option to modify existing fees, add new fees, or remove fees. This flexibility ensures that the facility's financial details are kept current.
Narration for Edits: For every modification, it is mandatory to provide a narration. This requirement is designed to document the rationale behind changes, contributing to a transparent record of the facility's evolution.
By closely following these steps, administrators can efficiently update facility details, ensuring that records are accurate and reflective of any changes made.
Suspend Facility
Suspend Facility
Suspending a facility temporarily disables its access or operations without permanently deleting any data. To suspend a facility, follow the outlined steps:
Access Facility Page: First, locate the facility you intend to suspend on the platform. Click on the action button (usually signaled by three dots) associated with the facility to access more options.
Choose Suspend Option: Within the action menu, select the "Suspend facility". A confirmation dialog will appear to ensure you understand the implications of your action.
Confirm Suspension: In the confirmation dialog, you will need to confirm your decision. This step is crucial to prevent accidental suspension of facilities.
Suspension Notice: After confirming, the facility's status will be updated to "Suspended". This change is usually immediate, but you should receive a notice confirming the facility's suspension. The facility will remain in this state until reactivated.
Remember, suspending a facility does not delete any of its data but prevents any transactions or operations from being executed until the suspension is lifted.
Complete or Terminate Facility
Completing a Facility
Completing a facility indicates the end of its operational phase. This action will finalize any pending activities and render the facility's status as "Completed". To complete a facility, follow the procedure below:
Initiate Completion: Navigate to the desired facility on the platform. Use the action button (indicated by three dots) next to the facility to view more options. Select "Mark as completed" from the dropdown menu to initiate the completion process.
Completion Modal: Upon selection, a modal window will appear displaying the expected completion date for the facility. This date is critical as it affects related calculations, such as loan accuracy.
Adjust Completion Date: If necessary, adjust the completion date. Be mindful that changing this date can impact the accuracy of financial calculations, hence only do so if there's a justified need.
Finalize Completion: After ensuring the completion date is correct, click on the "Complete" button to finalize the process. This action will mark the facility as completed in the system.
Note that once a facility is marked as completed, it signifies the cessation of its operations. Subsequently, any outstanding repayments will be deemed invalid, essentially labeling them as cancelled. This is a critical step in managing the lifecycle of a facility, thus requiring careful consideration before implementation.
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